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Executive Assistant

Why GetResponse?

Have you been dreaming of a job where you can work with leaders in the Internet industry? Do you want to be a part of an international team and help tackle worldwide markets? If the answer is yes, then a job at GetResponse is exactly what you’re looking for.

We’re a successful Polish company that has been supplying software to companies all over the world since 1998. Our product is used globally by more than 350 thousand customers — and counting.

We have offices in the USA, Canada, Asia and Europe, and our headquarters are based in Gdansk, Poland. Currently, we have more than 300 employees and would like to expand our team by adding one more creative, energetic member for the position of Executive Assistant.

As an Executive Assistant you will:

  • provide a high level of confidential administrative and personal support
  • maintain and coordinate schedules, calendar and contacts, conference calls, travel arrangements, expense reports
  • plan, coordinate, and ensure the SVP’s schedule is followed and respected
  • assist in the production of monthly, quarterly, and annual reports
  • prepare internal communication as required
  • prepare/modify presentations as required
  • prepare, distribute, and update meeting agendas and meeting times
  • assist other executives and their assistants in coordinating company events
  • respond to telephone calls, emails, and in-person inquiries, providing general information
  • manage correspondence, reports, and documents of a routine or confidential nature
  • meet new clients and visitors while maintaining the company’s professional image
  • perform other administrative or office duties
  • provide family support including, but not limited to, scheduling appointments, managing the family calendar(s)
  • plan and coordinate larger social, business and private events, prepare and mail or deliver invitations, track attendance
  • schedule the pick-up/delivery of personal items (as requested)

Our requirements:

  • office assistant or executive assistant experience
  • good command of English
  • very good command of MS Office (PowerPoint, Word, Excel)
  • good written communication with accurate proofreading skills
  • strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • very strong interpersonal skills and the ability to build relationships with staff, senior management, external partners, clients, and vendors
  • proactive approach to problem-solving with strong decision-making capabilities
  • ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service
  • positive work ethic and a “can-do” attitude
  • driving licence

What do we offer?

  • work in a stable, expanding, international company based in Poland, with offices all over the world
  • never be bored again, as you work, grow and face new challenges with a team of true professionals
  • take the initiative to actively influence work procedures and solutions
  • enjoy a laid-back atmosphere and casual dress code
  • get all the resources and equipment you need to make your job run as smoothly as possible

What else can you find at GetResponse?

  • we do our best to help you stay fit, with private medical healthcare, sports cards, and an active commuting bonus
  • to give you a sense of security and stability we cover your insurance plan
  • we welcome sports fans and actively take part in various sporting events
  • we appreciate those who care about our environment, so if you decide to switch from your car to public transport, we’ll cover your season tickets expenses
  • you can count on lunch subsidies, nourishing breakfasts, free soft drinks and hot beverages, and days with fruit and veggies or cake
  • we help you thrive along with the company, with various training programs, language classes, and a fully equipped technical library
  • our Relax Room is always open, with game consoles, darts, and much more
  • we organize team days out, team building events, and staff parties; we celebrate special days and sometimes surprise our team with treats during working hours